Google Sheets advanced importrange query sum data-analysis

How to Sum Values Across Multiple Google Sheets Tabs?

Sum Across Sheets is a Google Sheets function that sums values from specified columns across multiple tabs based on a given criterion.. Formula Genius generates and validates this formula automatically from a plain-English prompt.

Easily aggregate data from different tabs in Google Sheets using IMPORTRANGE and QUERY functions to streamline your reporting.

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The Formula

Prompt

"Sum values across multiple Google Sheets tabs (e.g. Jan, Feb, Mar) using IMPORTRANGE combined with QUERY or indirect sheet references"

Google Sheets 
=SUM(QUERY({IMPORTRANGE("spreadsheet_url", "Jan!A1:B"), IMPORTRANGE("spreadsheet_url", "Feb!A1:B"), IMPORTRANGE("spreadsheet_url", "Mar!A1:B")}, "select Col2 where Col1 = 'criteria'"))

This formula sums values from specified columns across multiple tabs based on a given criterion.

Step-by-Step Breakdown

  1. Use IMPORTRANGE to pull data from each sheet tab.
  2. Combine the imported ranges into an array using curly braces.
  3. Utilize QUERY to filter and select the relevant data.
  4. Apply SUM to aggregate the filtered results.

Edge Cases & Warnings

  • The source spreadsheet is not shared with the current user, leading to a #REF! error.
  • Data types in the specified columns are inconsistent, causing unexpected results.
  • The criteria used in QUERY does not match any entries, resulting in a sum of zero.
  • Changes in sheet names or structure can break the formula, requiring updates.

Examples

Prompt

"Sum values where 'Sales' in Jan, Feb, Mar equals 'Product A'"

Google Sheets 
Total sales for 'Product A' across all specified months.
Prompt

"Sum values from Jan!B:B, Feb!B:B, Mar!B:B where 'Category' equals 'Electronics'"

Google Sheets 
Total sales for 'Electronics' across the three months.

Frequently Asked Questions

How do I get data from another Google Sheets file?

Use the IMPORTRANGE function with the spreadsheet URL and range.

What if my sheet names change?

You will need to update the formula to reflect the new sheet names.

Can I sum data based on multiple criteria?

Yes, you can modify the QUERY to include additional conditions.

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